NAN 2021 Conference Policies 

Code of Conduct and Behavior Policies

We value the participation of each member of the NAN community and want all attendees to have an enjoyable and fulfilling experience. Accordingly, all attendees, guests, speakers, exhibitors, and volunteers are expected to show respect and courtesy to others at all times. All communication and behavior, in person, online, or otherwise, should be appropriate for a professional environment. Those violating these rules may be asked to leave the conference with or without a refund at
the sole discretion of the conference organizers.

Health And Safety

We invite all attendees, sponsors, speakers, exhibitors, volunteers and other participants to help NAN realize a safe and positive conference experience for everyone. The Annual Conference will be organized in accordance with the latest health and safety regulations, guidelines, and recommendations, as directed by the Center for Disease Control and Prevention (CDC), and the local Washington, DC Health District.

You will not attend NAN while experiencing any symptoms of COVID-19. The current list of symptoms as defined by the CDC are:
• Fever or chills
• Cough
• Shortness of breath or difficulty breathing
• Fatigue
• Muscle or body aches
• Headache
• New loss of taste or smell
• Sore throat
• Congestion or runny nose
• Nausea or vomiting
• Diarrhea

As of July 29, 2021: All persons must wear masks indoors as prescribed by the DC Health guidance regulations. To host an event that is as safe as possible for all in attendance, we highly encourage that all attendees get vaccinated before attending. Regardless of vaccination or testing status, all attendees are required to wear face masks when indoors and to practice social distancing pursuant to current CDC guidelines. In the event of future changes in
applicable law or guidance, we may change our requirements. You will respect the requests of NAN and hotel employees. You will comply with foot traffic management guidance, including signage, conference volunteer directions, floor markings, entrance and exit signs, and other direction as required.

We expect all in-person participants (including NAN employees, moderators, attendees, vendors, sponsors, speakers, and volunteers) to uphold the principles of this Code of Conduct. This Code of Conduct covers the in-person event and all related events (social or otherwise). NAN reserves the right to take any action deemed necessary and appropriate, including immediate removal from the meeting without warning or refund, in response to any incident of unacceptable behavior, and NAN reserves the right to prohibit attendance at any future meeting, virtually or in person.

NAN has zero-tolerance for any form of discrimination or harassment, including but not limited to sexual harassment by participants or our staff at our meetings. If you experience harassment or hear of any incidents of unacceptable behavior, NAN asks that you inform either Dr. William Perry, NAN Executive Director, wperry@nanonline.org or Kate Braddon, Education and Events Manger, kbraddon@nanonline.org so that we can take the appropriate action.

The above policies may be revised at any time by NAN and are nonnegotiable.

Click here to view latest CDC Travel Guidelines.

In-Person Meeting Acknowledgment

All attendees acknowledge that they understand the risks associated with gathering during a global pandemic.

I do hereby agree to indemnify and to hold harmless the National Academy of Neuropsychology, Inc., its employees, elected board of directors and contractors, from and against any and all liability claims,
actions, causes of action, demands, rights, damages, cost, loss of service, expenses, and compensation for all negligence whether active or passive arising out of or in any way connected or related to the NAN 2021 Annual Conference to be held November 10-13, 2021 in Washington, DC.

You may at any time be asked by NAN or the city of Washington, DC to show proof of vaccination or a negative COVID-19 test 48 hours prior to checking into the event.

You agree to notify NAN if you test positive for COVID-19 up to 14 days following the conference dates November 10-13, 2021.

Changes/Cancellations

NAN hopes everyone who registers for the conference will be able to attend; however, NAN knows extenuating circumstances do occur. Unforeseen Circumstances Defined for Refund and Cancellation Policies are as follows:
Unforeseen circumstances are used to describe an event that is unexpected and prevents NAN from continuing with a conference. Examples of such circumstances can include, but are not limited to, inclement weather or other natural disasters and site unavailability.

In the event that the NAN conference has to be cancelled, for whatever reason, a full refund of the registration fee will be provided to those who have already paid the fee. In the event that the NAN Conference has to be rescheduled, for whatever reason, a full refund of the registration fee will be provided to those who have already paid the fee but cannot attend the conference at its newly scheduled time. Refunds will be provided within 30 days of cancellation or rescheduling notification.

In the event that an individual who has already registered for the NAN Conference wishes to cancel, for whatever reason, 50% of the registration fee will be provided as long as the individual provides written notification (email is fine) to office@nanonline.org no later than 30 days before the beginning of the conference. A 25% refund of the registration fee will be provided if the individual provides written notification (again, email is fine) to office@nanonline.org between 29 and 15 days in advance of the beginning of the conference. Requests for refunds less than 15 days before the beginning of the conference will be considered on a case-by-case basis. Refunds will be provided within 30 days of the close of the conference.

NAN does not assume responsibility for any additional costs, charges, or expenses; to include, charges made for travel and lodging. Canceling your registration will not automatically cancel your housing reservation. To cancel your hotel room(s), please contact the Washington Hilton directly. NAN will not reimburse cancellation or no-show fees charged by the hotel.

No-Shows: If you do not cancel in writing by October 25, 2021, and do not attend, no refund will be granted.

For any other questions please contact office@nanonline.org.